May 2023 Minutes Annual Parish Council Meeting
MINUTES OF BURTON-BY-LINCOLN PARISH COUNCIL MEETING HELD ON TUESDAY 9th May 2023 AT 7.00 PM
Present: Cllr North,, Cllr Marriott, Cllr Culliford, Cllr Russon, Cllr Scott, Cllr Richards
In attendance:
C Emerson Clerk
PUBLIC QUESTION TIME : No members of public attending
24/23 Election of Chairman
It was proposed by Cllr Richards and seconded by Cllr Culliford that Cllr North be the
Chairman for the next year . Resolved All Favour
25/23 Election of Vice Chairman
It was proposed by Cllr North and seconded by Cllr Russon that Cllr Marriott be appointed
Vice Chairman. Resolved All Favour
26/23 APOLOGIES FOR ABSENCE
Cllr Brockway, Cllr Lee, Cllr Hyde
.
27/23 DECLARATIONS OF INTEREST IN ACCORDANCE WITH LOCALISM ACT 2011 AND ANY DISPENSATIONS THAT MAY ARISE
Non Pecuniary Interests: Cllr North,Cllr Richards, Cllr Hyde, Cllr Culliford as members of the Burton Estate Club. Cllr Marriott, as member and of the Burton Waters Residents Group and Secretary of Burton Waters Resident Group.Cllr Marriott, Cllr Richards and Cllr North as subscribers to the Burton Church Lottery Fund.; Cllr North is Treasurer for Burton VCC and a member of Burton VCC lottery committee, Company secretary for the community intelligence group, Cllr North Treasurer to Sprinline PCC.
28/23 MINUTES OF PREVIOUS MEETING OF TUESDAY 14th March 2023
It was proposed by Cllr Marriott and seconded by Cllr Culliford to accept the minutes of .meeting 14th March 2023
It was resolved to accept the minutes as a true copy of the meeting
Resolved All in favour
29/23 Co-option onto Vacancy
Cllr North advised the meeting that a vacancy had arisen following the resignation of Cllr
Vine after many years. James Scott had expressed and interest and was welcomed to
the meeting . James is a resident of Burton Waters. Cllr North proposed that James Scott
be co opted onto the vacancy seconded by Cllr Marriott. Resolved All in Favour
30/23 REPORT FROM DISTRICT COUNCILLORS, COUNTY COUNCILLORS
None
31/23 CLERKS REPORT INCLUDING MATTERS ARISING
Clerk reported all matters were covered by an agenda item.
FINANCE
32/23 To agree the Final Accounts for 2023/2024
Cllr North confirmed that the final accounts had been prepared by the external auditor. Cllr
North proposed that the accounts were accepted as circulated. Seconded by Cllr Richards
Resolved All in Favour
To Accept and Sign the Annual Audit 2023/2024
Cllr North confirmed that the Annual Audit had been prepared by the external auditor. Cllr North
proposed that the Annual Audit were accepted as circulated. Seconded by Cllr Richards.
Resolved All in Favour
TO ACCEPT PAYMENTS MADE SINCE THE LAST MEETING 14th March 2023
Financial Payments
27th March 2023 HMRC £43.80
27th March 2023 Clerk £297.24
27th March 2023 IT Subscription renewal £99.00
3rd May 2023 HMRC £43.803
3rd May 2023 Clerk £297.24
Receipts
Precept £5,000.00
Balance £5948.11
It was proposed by Cllr Marriott and seconded by Cllr Russon to accept all the
payments made since the last meeting and to accept the current balance. Resolved All
in favour.
CIL Final Payment
The final payment of the CiL had been received.
CIL Payment £7085.19 + £2,361.73 =£9446.92
33/23 GOVERNANCE
Council’s Financial Regulations, Standing Orders and Code of Conduct
The clerk had circulated the above documents and it was proposed by Cllr North and seconded
by Cllr Richards to accept the documents. Resolved All in favour
Council’s Risk Register
The clerk had circulated the Risk Register and it was proposed by Cllr North and seconded
By Cllr Culliford to accept the document. Resolved All in favour
Council’s Asset Register
The clerk had circulated the Asset Register and it was proposed by Cllr North to accept
the document with the addition of the new speed camera Seconded by Cllr Russon.
Resolved All in favour
34/23 Insurance
It was agreed that the clerk could look to obtain the best insurance quote and renew the policy
35/23 Highways
Fen Lane
It was agreed that the clerk would email Highways regarding progress on Fen Lane
Cllr North confirmed that the footpath on Middle Street was getting over grown and users
were stepping into the road. The clerk to refer it to highways.
Cllr North referenced Main Street and that the pavement outside Squirrel’s Leap property was in a poor state and needed referring to highways.
Cllr North referenced the pole on which the speed sign was situated had been knocked and needed attention.
Cllr North referenced Manor Lane that needed attention.
36/23 Planning Matters
Cllr North referenced the following planning matters:-
PA 145475 Updated submission sent in Woodcock Lane Burton Waters outcome awaited
PA 146321 Georgian House Hall Drive
PA 146378 Holiday Lets Burton Waters
PA 146453 Burton Estate Club No objection
PA 146112 Change of use Land adjacent to The Waterhouse. Updated submission.outcome awaited
PA 146537 Ormsby Place Hall Drive
PA 146036 Lorry Park A15/A46 Minerals statement received but no further
Information.
Planning Enforcement had been requested to check on the tree and bush screening removal and fencing but no reply had been received. Clerk to follow up.
37/23 Fibre Broadband Connection
Cllr Richards reported it was still hoped for an October roll out.
38/23 Speeding on Burton Road
Cllr Culliford had raised the seemingly high speeds of traffic. Speed monitoring was taking place and the outcome when known would be circulated
39/23 Cil Grant Application
Cllr Marriott referred to the grant application received for insurance for Burton Waters events. WLDC had confirmed that this was a proper use of funds so it was proposed by Cllr Marriott and seconded by Cllr North that grant application be approved. Resolved All in favour
Meeting ended at 8.30pm Next Meeting Tuesday 12th September 2023 at Burton Estate Club 7.00pm
Please be advised that these are notes of the meeting taken by the Clerk and cannot in any way be regarded as the official minutes of Council proceedings until they are approved and signed at the next meeting.