May 2021 Minutes Annual Parish Council Meeting
MINUTES OF BURTON-BY-LINCOLN PARISH COUNCIL MEETING HELD ON TUESDAY 18th May 2021 AT 7.00 PM
Present: Cllr North, Cllr Hyde, Cllr Richards Cllr Vine Cllr Marriott
In attendance:
Mrs C Emerson Clerk
Nicola Culliford
PUBLIC QUESTION TIME None
01/21 Election of Chair
It was proposed by Cllr Vine and seconded by Cllr Hyde that Cllr North be the Chair for the forthcoming year. Resolved All in favour
02/21 Election of Vice Chair
It was proposed by Cllr Vine and seconded by Cllr Richards that Cllr Marriott be the Vice Chair for the forthcoming year. Resolved All in favour
03/21 APOLOGIES FOR ABSENCE
Cllr Cotton, Cllr Brockway and Cllr Russon.
04/21 DECLARATIONS OF INTEREST IN ACCORDANCE WITH LOCALISM ACT 2011 AND ANY DISPENSATIONS THAT MAY ARISE
Non Pecuniary Interests: Cllr, Vine, Cllr North,Cllr Richards, Cllr Hyde and Cllr Copeland as members of the Burton Estate Club. Cllrs Vine, Cllr Marriott, as member and of the Burton Waters Residents Association and Secretary of Burton Waters Resident Group.Cllr Marriott, Cllr Richards and Cllr North as subscribers to the Burton Church Lottery Fund. Cllrs Marriott as shareholders in the Burton Waters Leaseholders Company.; Cllr North is Treasurer for Burton VCC and a member of Burton VCC lottery committee, Company secretary for the community intelligence group, Cllr North Treasurer to Sprinline PCC.Cllr North declared a personal and prejudicial interest in Agenda Item 9 as a member of the Church Committee
05/21 MINUTES OF PREVIOUS MEETING OF TUESDAY 02 March 2021
It was proposed by Cllr Vine and seconded by Cllr Hyde to accept the minutes of the last meeting.
It was resolved to accept the minutes as a true copy of the meeting Resolved All in favour
06/21 REPORT FROM DISTRICT COUNCILLORS, COUNTY COUNCILLORS
None. It was noted that there had been no recent Police Reports.
07/21 CLERKS REPORT INCLUDING MATTERS ARISING
Clerk’s Report
No matters were identified that were not on the agenda.
FINANCE
08/21 To Agree Final Accounts for 2020/2021
The clerk presented the accounts which had been compiled by the internal auditor.
The Chair went through the accounts and it showed we had a healthy balance for the
forthcoming year. It was proposed by Cllr Richards and seconded by Cllr Marriott to
accept the accounts. Resolved All in favour
09/21 To Accept and sign the Annual Audit for 2020/21
The clerk presented the annual audit including the certificate of exemption as compiled by the
Internal auditor; The Information on the accounts reflected good practice. The Chair considered
The documentation and requested formal approval to sign. It was proposed by Cllr Vine and
seconded by Cllr Hyde to sign off the annual audit. Resolved All in favour.
10/21 TO ACCEPT PAYMENTS MADE SINCE THE LAST MEETING 2 March 2021
15th March 2021 Burton Parish Church Grant £1,000.00
29th March 2021 Clerk £267.72
29th March 2021 HMRC £43.80
26th April 2021 Clerk £ 267.72
26th April 2021 HMRC £43.80
Income received
VAT Repayment £898.75
Precept £5000.00
Balance £10687.35
It was proposed by Cllr Vine and seconded by Cllr Marriott to accept the payments and balance. Resolved All in favour.
Governance
11/21 To Review the Council’s Financial Regulations and Standing Orders and Code of Conduct
All Councillors had received copies of the documents. It was proposed by Cllr North and
Seconded by Cllr Vine to accept the documents in this form as governing the Parish
Council . Resolved . All in favour
12/21 To Review the Council’s Risk Register
The Chair presented the risk register and highlighted the risks to the new speed signs.
It was proposed by Cllr Vine and seconded by Cllr Marriott to accept the register.
Resolved. All in favour
13/21 To Review to Council’s Asset Register
The Chair presented the asset register, It reflected the two speed signs albeit the latest
was only recently erected. It was proposed by Cllr Vine and seconded by Cllr Richard to
accept the register. Resolved All in favour.
14/21 To appoint Internal Auditor for 2021/22
The clerk advised that C Hewis had been compiling the accounts for many years. It was
proposed by Cllr North and seconded by Cllr vine that he should be appointed for the
following year. Resolved All in favour
Insurance
15/21 The clerk reported that they had had an insurance quote from the brokers Came &Co who
dealt with Parish Councils. However, due to the increase in value of the assets owned by the
Parish Council it was necessary to get a revised quote.
Planning Matters
16/21 Application number 142572 The Waterhouses Cllr North reported that the conservation officer
was involved and were looking at the application. The Parish Council had submitted a response
Application number 142592 Burton Waters . There were no concerns over the application.
Planning Enforcement, There were various issues. The clerk agreed to follow up the enquiries.
Highways
17/21 Speed Signs.
Cllr North reported that the second set of speed signs had gone up on Middle Street. They
functioned well and were a good reminder of the speed limit
18/21 Fen Lane
Despite repeated requests work was not to repair the ruts and pot holes. Drainage ditches also
seemed to be blocked with tree debris. It was agreed the clerk should approach Cllr Brockway for
support.
19/21 Manor Lane
It was unclear whether the works were complete but the heavy vehicles had cracked the road
surface again. Clerk to check also with Cllr Brockway
20/21 Vacancy
Cllr North introduced Nicola Culliford who was considering taking up the vacancy. She was
warmly welcomed by all.
Meeting ended at 8.00pm Next Meeting Tuesday 13th July 2021.at Burton Estate Club 7.00pm
Please be advised that these are notes of the meeting taken by the Clerk and cannot in any way be regarded as the official minutes of Council proceedings until they are approved and signed at the next meeting.