Minutes 7th May 2024
MINUTES OF BURTON-BY-LINCOLN PARISH COUNCIL MEETING HELD ON TUESDAY 7th May 2024 AT 7.00 PM
Present: Cllr North, Cllr Russon, Cllr Scott, Cllr Richards
In attendance:
Cllr Brockway
Cllr Lee
C Emerson Clerk
PUBLIC QUESTION TIME : No members of public attending
24/24 Election of Chairman
It was proposed by Cllr Richards and seconded by Cllr Scott that Cllr North be the
Chairman for the next year . Resolved All Favour
25/24 Election of Vice Chairman
It was proposed by Cllr North and seconded by Cllr Russon that Cllr Marriott be appointed
Vice Chairman. Resolved All Favour
26/24 APOLOGIES FOR ABSENCE
Cllr Marriott, Cllr Hyde and Cllr Culliford
.
27/24 DECLARATIONS OF INTEREST IN ACCORDANCE WITH LOCALISM ACT 2011 AND ANY DISPENSATIONS THAT MAY ARISE
Non Pecuniary Interests: Cllr North,Cllr Richards, Cllr Hyde, Cllr Culliford as members of the Burton Estate Club. Cllr Marriott, as member and of the Burton Waters Residents Group and Secretary of Burton Waters Resident Group.Cllr Marriott, Cllr Richards and Cllr North as subscribers to the Burton Church Lottery Fund.; Cllr North is Treasurer for Burton VCC and a member of Burton VCC lottery committee, Company secretary for the community intelligence group, Cllr North Treasurer to Sprinline PCC.
28/24 MINUTES OF PREVIOUS MEETING OF TUESDAY 24th March 2024
It was proposed by Cllr North and seconded by Cllr Russon to accept the minutes of the .meeting 24th March 2024
It was resolved to accept the minutes as a true copy of the meeting.
Resolved All in favour
29/24 REPORT FROM DISTRICT COUNCILLORS, COUNTY COUNCILLORS
Cllr Brockway/ Cllr Lee
It was agreed that Burton Village was not a good location for a driving test route and Cllr Brockway agreed to pick it up.
A resident had been upset at the state of the verges which caused her a problem when exercising her horses. Highways had looked into it but had concluded that there was nothing to be done.
The water on Manor Lane was discussed. It was concluded that some of the flow came from the springs but there was potentially a damaged pipe. Cllr Brockway would check with the water company.
Woodcote Lane sign was still broken. Cllr Lee would check.
Pot holes keep being reported.
There is a new black bin which was much large and could be booked and subsequently
collected by West Lindsey District Council
30/24 CLERKS REPORT INCLUDING MATTERS ARISING
Clerk reported all matters were covered by an agenda item.
FINANCE
31/24 To agree the Final Accounts for 2023/2024
Cllr North confirmed that the final accounts had been prepared by the external auditor. Cllr
North proposed that the accounts were accepted as circulated. Seconded by Cllr Richards
Resolved All in Favour
To Accept and Sign the Annual Audit 2023/2024
Cllr North confirmed that the Annual Audit had been prepared by the external auditor. Cllr North
proposed that the Annual Audit were accepted as circulated. Seconded by Cllr Richards.
Resolved All in Favour
TO ACCEPT PAYMENTS MADE SINCE THE LAST MEETING 12th March 2024
Financial Payments
02 April 2024 Clerk £309.00
02 April 2024 HMRC £ 43.80
02 April 2024 WLDC (Defib Maintenance) £100.00
02 April 2024 Burton Estate Club Use of Club £500.00
22 April 2024 Clerk £309.00
22 April 2024 HMRC £ 43.80
Receipt
02 April 2024 Precept £8,000.00
Balance £8,183.04
CiL Funds £9300.98
Payment for Website £500.00 +£100 (VAT) =£600.00
Total Cil Balance £8700.98
Total Balance in the Account £16,884.02
32/24 GOVERNANCE
Council’s Financial Regulations, Standing Orders and Code of Conduct
The clerk had circulated the above documents, and it was proposed by Cllr North and seconded
by Cllr Richards to accept the documents. Resolved All in favour
Council’s Risk Register
The clerk had circulated the Risk Register, and it was proposed by Cllr North and seconded
By Cllr Scott to accept the document. Resolved All in favour.
Council’s Asset Register
The clerk had circulated the Asset Register, and it was proposed by Cllr North to accept
the document Seconded by Cllr Russon.
Resolved All in favour.
33/24 Insurance
It was agreed that the clerk could look to obtain the best insurance quote and renew the policy
34/24 Highways
Fen Lane
It was agreed that Fen Lane remained unsatisfactory. Cllr Brockway would look to progress.
35/24 Planning Matters
Cllr North referenced the following planning matters:-
PA 147538 and PA 147539 The Old Rectory granted
PA 147975 Dunster Lodge Withdrawn
PA 148054 Canine Exercise Field Awaited
PA/148291 Hillside Cottages Awaited
PA/144036 Riseholme Roundabout Lorry Park.
Cllr North proposed that a planning agent should be instructed, and the fee shared with Riseholme Parish Council. Seconded Cllr Richards. Resolved All in Favour. The outcome was awaited but Cllr Brockway agreed to pick up with the planning department how the application had been processed.
Planning Enforcement
Squirrel’s Leap Referral made
Burton Cliff Awaiting Enforcement Response
36/24 Fibre Broadband Connection
Cllr Richards reported that there had been no reply from Open Reach but that Quickline connection was being rolled out.
37/24 Website Maintenance
The clerk advised of the web maintenance service that was available and it was proposed
By Cllr North and seconded by Cllr Scott that the five hour option be approved. Resolved
All in favour,
38/24 Cil Grant Application Burton Waters Insurance
Cllr North referred to the grant application received for insurance for Burton Waters events. WLDC had confirmed that this was a proper use of funds so it was proposed by Cllr North and seconded by Cllr Scott that grant application be approved. Resolved All in favour
Meeting ended at 8.30pm Next Meeting Tuesday 3rd September 2024 at Burton Estate Club 7.00pm
Please be advised that these are notes of the meeting taken by the Clerk and cannot in any way be regarded as the official minutes of Council proceedings until they are approved and signed at the next meeting.
.
.